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How to Get Legacy Software Modernisation Right

Outdated IT systems prevent businesses from reaching their full potential. So, in this article, we’ll outline a smart approach to software modernisation which will help you define why, when and how to update your legacy systems. By following these simple steps, you can achieve your desired outcomes more efficiently and reduce total cost of ownership (TCO), without disrupting your operations.

Why should I modernise my IT systems?

Software doesn’t appreciate in value, or get better with age like a family heirloom. But that’s not to say that your ageing systems don’t play a crucial in the smooth running of your business. So the saying, "out with the old, in with the new”, might be a bit overzealous. Legacy software modernisation can make the best of the systems that you already have without the need for complete redevelopment, keeping things ticking over while solving problems related to performance, flexibility and user experience.

Let’s look at some of the key advantages that legacy modernisation can offer:

  • You can optimise expenses. In 2019, the US government spent 80% of its IT budget on maintaining its legacy systems. Much of that expenditure was related to managing old code. Software updates allow businesses to optimise legacy code and reduce their overall operational costs in the long term.
  • It helps improve operational efficiency. Legacy applications can be riddled with bugs and technical limitations that hinder overall performance. Software updates will reduce glitches, make your system work faster and lead to improved operation.
  • It strengthens security. According to IBM, $3.86 million was the average cost of a data breach in 2020. Obsolete technology is more vulnerable to cyber threats and malware attacks, but up-to-date operating systems provide a safer version of software — which creates a better-protected computing environment.

Most common obstacles for legacy modernisation

Despite its many benefits, legacy modernisation presents its own unique challenges. Recent research by Advanced found that 74% of organisations that instigated the software modernisation process failed to complete it. Here are some of the most common reasons why:

  • Compatibility of systems. Legacy code was written for a specific platform. When you migrate a legacy system, it's vital to ensure that existing data formats match the new platform.
  • Modernisation of costs and terms. The bigger the application complexity, size and built-in business logic, the bigger the budget required for modernisation. And bear in mind that transitioning highly complex software can also be a time-consuming process.
  • Skills shortage. Migrating data to a modern platform requires remarkable technical skill. So you’ll need the expertise to understand the dependencies within the software and deal with the countless lines of code involved.

Software modernisation is a complicated, multi-layered, multi-step journey. So, here's a comprehensive checklist to go through, before you embark on it.

Step-by-step software modernisation process

Legacy application modernisation model
Legacy Application Modernization Model

1. Assess the condition of your legacy app

The evaluation process is an integral part of planning your modernisation roadmap. It will help you assess the current condition of your application and answer crucial questions including:

  1. Which parts of the outdated app still work?
  2. Which modernisation approach should you adopt?
  3. What's the objective of legacy modernisation?
  4. What’s the estimated time and cost of modernisation?

A comprehensive assessment comprises two parts:

  • Business valuation — automated analysis which shows your app’s complexity and structure, system functionality and performance, and determines supported business processes and the quality of services offered.
  • Technical knowledge — an examination of source code, app stability and redundancy determination. It also helps you plan strong design, and the proportion and complexity of the user interface, data sets and external interface.

2. Start with the minimum viable product (MVP)

Introducing new technologies with a MVP helps you carry out an upgrade while protecting the elements that matter most to your business and users. It filters product functions according to your needs. MVP strategy prevents you from overloading on new features and enables you to upgrade your apps in a more streamlined way.

This methodology facilitates software modernisation by stimulating presentations, processes, and screens, to check their value and validity. The MVP approach is used for upgrade approval and application testing before businesses kick-off the actual modernisation and global deployment.

3. Pick the best modernisation option for your business

Rigorous application evaluation can point you in the direction of the best modernisation approach to suit the needs of your business, helping you achieve the results you want more quickly.

Modernisation decision matrix
Modernization Decisional Matrix

Application re-engineering approach — this can be applied to applications which lack performance, security and other non-functional requirements, or need a complete conversion. The re-engineering approach can be implemented using a re-architect option or component replacement.

The application reconstruction approach enables you to introduce new technologies, platforms and systems, which match your business objectives and needs. Moreover, CRM, SCM and ERP can also be used as a replacement for a segment. Re-engineering of a legacy system creates a high-quality application with an optimised interface and better usability, performance, architecture, and innovative technologies.

Total re-engineering
Total reengineering

Application migration approach — the aim of this approach is to fix minor flaws with news processes, code, or applications. Application migration varies from porting legacy software or web support to upgrading to a new version or platform. This may include re-hosting, re-factoring, or re-designing to improve performance or UX updates which don’t affect the business logic of legacy applications.

Migration with new technologies
Migration with new technologies

4. Plan data migration

The migration of critical business data requires proper planning. This is one of the most essential steps to take before application re-engineering and migration, since it helps prevent unwanted data leakage.

You can add additional functions to it using modules or third-party integrations, however, don’t try to upgrade everything at once. Undertaking a systematic step-by-step process when modernising your applications is less painful and won’t compromise your other business processes. Furthermore, it will provide your end-user with enjoyable application training, and effective learning builds success.

5. Introduce automation

Automated solutions are game-changing, making legacy application upgrades economically and technically feasible. Manually modifying an entire application — which might include numerous lines of code and multiple systems — can be inaccurate and sluggish.

Automated solutions won’t make your business fully automatic; they're applicable only to specific scenarios and play a particular role in modernisation. Application evaluation, data migration, and deployment, for example, can be automated using tools currently available in the market.

Conclusion

There are a plethora of reasons to upgrade and make the most of your legacy applications, and many elements to consider before you do. Among them:

  • consider cloud solutions
  • make mobility and simplicity a priority
  • review architecture
  • adopt an evolutionary approach to modernisation
  • break an application into segments
  • develop documentation for future growth

Regardless of your preferred approach, software modernisation will allow your business to solve existing problems, speed-up productivity and will enable you to add essential business functions quickly. Contact us today to get your legacy systems working harder for you, so you can fully realise the benefits of new technologies.

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