How modern excise software works
Excise software systems help economic operators comply with legal requirements while optimising certain core business functions related to excise movement and control. Let’s look at the key features among different types of software for excise goods.
Digital identification of goods
Modern systems can assign unique digital identifiers to excise goods, often in the form of QR codes or special electronic stamps. These identifiers contain encrypted information about the origin of the product, its tax status, market, and authentication data to prevent counterfeiting.
Transparency of the supply chain
Modern excise software provides track and trace features; thus a company can track products at every stage of the supply chain–from production or import through distribution channels to final sale. Every movement is recorded in a secure digital register, creating a continuous supply chain that can be verified by tax authorities.
Real-time reporting
Modern systems can maintain constant communication with the tax authorities' platforms, which allows for the automatic transfer of the required data in the format and frequency specified by regulations. This eliminates manual reporting processes and reduces compliance risk.
Intelligent tax calculations
Some software has advanced computational engines that automatically apply the correct tax regimes. They take into account all relevant variables such as product classification, jurisdictional boundaries, intended use, and applicable exemptions or special provisions.
Comprehensive audit support
Excise management systems store detailed digital archives of all transactions, tax calculations and supporting documentation in a format that facilitates effective audit review and minimises business disruption during regulatory inspections.
Automated calculations and documentation significantly reduce the likelihood of compliance errors across multiple jurisdictions, reducing the risk of fines that can reach millions in severe cases.
By automating complex calculations and generating reports, tax professionals can shift their focus from data manipulation to strategic planning.
Advanced analytics transforms tax data into actionable business intelligence, revealing opportunities to optimise supply chain routes and suspension mechanisms.
Modern solutions can easily adapt to regulatory changes without requiring a system redesign.
Real-world implementation of excise software: Ukrainian e-Excise system
Another example of increasing the level of digitisation of excise taxes is the Ukrainian e-Excise system, an electronic platform that will control the circulation of alcoholic beverages and tobacco products in the country.
By 2026, all business entities that deal with alcohol and tobacco products on the Ukrainian market must integrate into this system to comply with the law. The e-Excise system represents a comprehensive digital transformation of the excise control mechanisms in Ukraine, which requires a complex technical implementation.
The e-Excise solution developed by ELEKS as Ukraine's official vendor
ELEKS has established itself as a leading technology consultant in this specialised field, having played a key role in the development of the e-Excise system. Working closely with the Ukrainian government, ELEKS has designed and built a platform with several critical features:
- Electronic stamp generation. The system creates unique DataMatrix-based electronic excise stamps for complete product traceability, replacing traditional physical stamps with secure digital alternatives.
- Tracking architecture. The solution allows real-time recording of product movements throughout the supply chain, creating a continuous digital trail from production or import to final sale.
- Activation protocol management. The platform manages the full lifecycle of electronic seals, including post-production activation, status checks during distribution, and deactivation at the point of sale.
- Structure of electronic document flow. We have helped to develop a sophisticated structure for excise electronic documents containing comprehensive information on product movement and tax status.
- System integration structure. Perhaps most importantly, this solution includes robust integration capabilities that allow businesses to connect their existing systems to the e-Exise platform.
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